Lenovo

Provide administrative and clerical support to the Company Secretarial Team for a listed company.

Company Secretarial & Compliance Support

• Assist in the preparation and filing of company secretarial documents (e.g., board resolutions, annual returns, statutory forms) with relevant authorities.
• Arrange and coordinate logistics for board, committee, and shareholders’ meetings, including venue booking, preparation of meeting packs, and managing attendee arrangements.
• Support the preparation of annual reports, interim reports, announcements, circulars, and other regulatory disclosures.

Administrative & Clerical Duties

• Manage schedules, appointments, and travel arrangements for the Company Secretarial Team.
• Plan and coordinate office events, team meetings, and corporate activities.
• Develop, implement, and maintain organized physical and electronic filing systems for company records and statutory documents.
• Draft correspondence, compile data, and prepare expense and statistical reports as required.

General Support

• Act as a liaison between the Company Secretarial Team, internal departments, external regulators, and professional advisors.
• Perform ad-hoc duties and support special projects as assigned by the senior.
• Occasional travel may be required.

Qualifications & Experience

• Diploma or above in Business Administration, Corporate Governance, Legal Studies, or a related field.
• Prior experience in a company secretarial, legal, or compliance role within a listed company or professional firm is advantageous.
• Fresh graduates with relevant academic backgrounds are welcome to apply.

Requirement

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with Chinese word processing and bilingual document formatting.
• Knowledge of company secretarial software (e.g., Blueprint, Diligent) is a plus.
• Excellent command of written and spoken English and Chinese (Mandarin/Cantonese as required).
• Immediate availability is highly preferred.