General Information

Req #
WD00013350
Career area:
Administrative
Country/Region:
Germany
State:
Baden-Wurttemberg
City:
Stuttgart
Date:
Thursday, September 30, 2021
Working time:
Full-time

Why Work at Lenovo

Here at Lenovo, we believe in smarter technology for all, so we spend our time building a society that’s brighter and more inclusive. And we go big. No, not big—huge. 

We’re a US$60 billion revenue Fortune Global 500 company serving customers in 180 markets around the world. Focused on a bold vision to deliver smarter technology for all, we are developing world-changing technologies that power (through devices and infrastructure) and empower (through solutions, services and software) millions of customers every day and together create a more inclusive, trustworthy and sustainable digital society for everyone, everywhere. 

The one thing that’s missing? Well… you...

Description and Requirements

What will you be responsible for in this position?

  • Manage all aspects of the ED´s diary and ensure that travel, visas and itineraries are prepared and available. Maintain calendar to optimize daily time management, scheduling of meetings time zone comprehensive. Prioritize tasks and delegate accordingly with a sense of urgency.
  • Organize and assist with internal and external business events and hospitality. This could include management of external suppliers, catering, organizing equipment, registration, preparing packs and accommodation management.
  • Control expenses by ensuring claims are submitted for authorization and AMEX accounts are monitored and credited.
  • Manage the phone and voicemail, as required, and screen communication mediums so that items are sieved and dealt with, so that only relevant areas have to be dealt with by the ED. Deal with admin e-mails and handle e-mail account on request when ED is not available.
  • Support on Business reviews and Customer presentations by gathering information and managing timelines.
  • Undertake HR administration for direct reports to the ED ensuring changes are authorized and processed, through discussion with HR, and onward to HR Support and Payroll.
  • Assist ED´s HR department in administrative tasks such as organization of trainings, interviews and additional tasks on demand.
  • Liaise with clients, suppliers and other staff.
  • Undertake any other duties, as appropriate and as required by the business.

Position Requirements

Very visible and high profile role dealing with a wide range of business critical customers, suppliers and key contacts to the Lenovo business. Ensure the ED´s office operates in a streamlined and successful manner. The job reports to ED directly. Key interfaces are both internal at all levels within Lenovo and external.

Experience and technical Skills

  • Previous experience as a Personal Assistant providing all aspects of manager support, ideally in an international environment
  • Experience of working at all levels of seniority within a complex matrix organization with a variety of different demands
  • Must be customer-focused and comfortable working with and managing a diverse group of people
  • Strong PC skills, familiar with MS Office suite, particularly Outlook, Excel, PowerPoint and Word
  • Fluent in German and English language is a must
  • Based in Stuttgart and visiting the office approx 3-4 days a week

Competencies

  • Trust and integrity
  • Positive and flexible personality 
  • Keeps commitments and delivers results
  • Customer focused
  • Professional and responsive work ethic
What we will offer you:
* An open and stimulating environment within one of the most forward thinking IT companies.
* Flat structures and fast decision-making processes.
* A modern and flexible way of working to combine personal and professional life, working from home
* An international team with a high focus on diversity.
* Attractive compensation package.

Lenovo is an Equal Opportunity Employer. This vacancy certainly applies to people with disabilities, too.

Want to know more about our culture? CHECK OUT this video and join the team!

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We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any federal, state, or local protected class.