General Information

Req #
WD00032141
Career area:
Administrative
Country/Region:
United Kingdom
State:
Hampshire
City:
BASINGSTOKE
Date:
Tuesday, June 7, 2022
Working time:
Full-time
Additional Locations: 
* BASINGSTOKE - Hampshire - United Kingdom

Why Work at Lenovo

Here at Lenovo, we believe in smarter technology that builds a brighter, more sustainable and inclusive future for our customers, colleagues, communities, and the planet.

And we go big. No, not big—huge.

We’re not just a US$70 billion revenue Fortune Global 500 company, we’re one of Fortune’s Most Admired. We’re transforming the world through intelligent transformation, offering the world’s most complete portfolio of smart devices, infrastructure, and solutions. With more than 71,500 employees doing business in 180 markets, we help millions—not just the select few—experience our version of a smarter future.

The one thing that’s missing? Well… you...

Description and Requirements

Would you like to join us and make an impact in our organization? Do you have experience working in an international environment with different seniority levels and are you customer focused? If you feel comfortable working with and managing a diverse group of people, keep on reading.

We are looking for an Executive Assistant for our Legal Team to support our ED, General Counsel Solutions, Services Group and the SSG Legal Team. You will deal with a wide range of business-critical customers, suppliers and key contacts to the Lenovo business and ensure the Executive Director's office operates in a streamlined and successful manner.

Position Description

  • Manage the Services & Solutions Legal Team and ensure that travel, visas and itineraries are prepared and available. Maintain calendar to optimize daily time management. Prioritize tasks and delegate accordingly with a sense of urgency.
  • Arrange team meetings and schedules.
  • Organize and assist with internal and external business events and hospitality.
  • Control expenses by ensuring claims are submitted for authorization and AMEX accounts are monitored and credited.
  • Manage the phone and voicemail, as required, and screen communication. Deal with admin e-mails and handle e-mail account on request when ED is not available.
  • Undertake HR administration for direct reports to the ED ensuring changes are authorized and processed, through discussion with HR, and onward to HR Support and Payroll.
  • Arrange for POs to be paid and customers contracts to be signed and uploaded into the ONIT system.
  • Liaising with clients, suppliers and other staff.
  • Undertake any other duties, as appropriate and as required by the business.

Organisation:

You will report to ED directly. Key interfaces are both internal at all levels within Lenovo and external.

Experience and technical Skills:

  • 3-5 years previous experience as a Personal Assistant providing all aspects of high-level manager and team support, ideally in an international environment and in-house legal team or law firm
  • Experience of working at all levels of seniority within a complex matrix organization with many different conflicting demands
  • Must be customer-focused and comfortable working with and managing a diverse group of people
  • Strong PC skills, familiar with MS Office suite, particularly Outlook, Excel, PowerPoint and Word
  • Fluent English language is a must
  • General secretarial qualifications


What you get:

  • Autonomy, responsibility and the chance to work on exciting tasks.
  • A multitude of professional and personal development opportunities, an internal training platform available to you.
  • A team-oriented corporate culture characterized by flat hierarchies and short decision-making processes
  • Work-life balance through flexible working time models
  • An international working environment in which the diversity of the employees becomes a success factor.
  • Attractive compensation package.
  • …and a lot of fun: We like to celebrate our successes!


We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any federal, state, or local protected class.

* BASINGSTOKE - Hampshire - United Kingdom