Lenovo

We are seeking a proactive and experienced Facility Manager to oversee the day-to-day operations of our office facilities across [Italy/region]. The ideal candidate will be responsible for managing office infrastructure, office supplies, the company fleet, fleet service providers, and general administrative operations to ensure optimal functionality, safety, and efficiency in a fast-paced multinational environment.

Key Responsibilities:

1. Facility Management

• Ensure the smooth running and maintenance of office buildings, utilities, and infrastructure.
• Oversee building services including cleaning, security, HVAC, and repairs.
• Coordinate with vendors and contractors for preventive and corrective maintenance.
• Manage office space planning, seating arrangements, and workspace optimization.

2. Office Supplies and Procurement

• Monitor and manage inventory of office supplies, ensuring availability and cost-effectiveness.
• Liaise with suppliers to procure quality goods and services within budget.
• Track expenses and prepare periodic reports on supply usage and costs.

3. Fleet and Supplier Management

• Oversee company vehicle fleet, ensuring proper allocation, maintenance, and documentation.
• Manage relationships with fleet leasing or service providers and monitor contract compliance.
• Track vehicle usage, fuel consumption, servicing schedules, and insurance renewals.

4. Administrative Support

• Support employee relocation, office moves, and onboarding logistics.
• Ensure compliance with health, safety, and environmental standards in the workplace.

Requirements:

• 3+ years of experience in facilities or administrative management, preferably in a multinational setting.
• Strong knowledge of building systems, fleet operations, and vendor management.
• Excellent organizational and multitasking skills.
• Proficiency in MS Office and facility management systems (e.g., CAFM software).
• Strong interpersonal and negotiation skills.
• Fluency in Italian and good command of English.

Preferred Qualifications:

• Prior experience working in an international or multicultural corporate environment.
• Knowledge of Italian workplace safety regulations and supplier contracts.

Inclusion and Equal Opportunity:

In accordance with Italian Law 68/1999, we strongly encourage applications from candidates belonging to the "categorie protette" (protected categories). Our company is committed to creating an inclusive workplace and values the diversity and contribution of all individuals.