General Information

Req #
Career area:
Tuesday, March 7, 2023
Working time:
Additional Locations
* Switzerland

Why Work at Lenovo

Here at Lenovo, we believe in smarter technology that builds a brighter, more sustainable and inclusive future for our customers, colleagues, communities, and the planet.

And we go big. No, not big—huge.

We’re not just a US$70 billion revenue Fortune Global 500 company, we’re one of Fortune’s Most Admired. We’re transforming the world through intelligent transformation, offering the world’s most complete portfolio of smart devices, infrastructure, and solutions. With more than 71,500 employees doing business in 180 markets, we help millions—not just the select few—experience our version of a smarter future.

The one thing that’s missing? Well… you...

Description and Requirements

For our branch in Zurich we are looking for an Assistant & Office Manager (workload 80 - 100%).  You will report to GM of Switzerland.

Your responsibilities will include:

  • General responsibility for the Zurich and Geneva offices including facility management tasks
  • Coordination and planning of management appointments
  • Organization of meetings and conference calls
  • Travel planning and travel expense accounting
  • Event organization, such as planning and organizing employee events
  • Responsibility for the entire Account Payable process in Switzerland and for the ordering processes in the corresponding IT systems
  • Close cooperation with the office coordinator
  • Coordination of the working students
  • Management of the Lenovo pool car fleet and parking spaces
  • Asset management for hardware, furniture and all interior equipment
  • Swico health and safety officer, organization of trainings for first responders, preparation of occupational safety concepts for both locations
  • Preparation of employee communications
  • Preparation of presentations, e.g. for the monthly staff meeting
  • Taking minutes, e.g. at the management meeting

In addition, the role will support the on-site HR department on the following:

  • Coordination of the entry and exit process and general HR administration
  • Processing of social insurances (AHV, IV, ALV, EO, UVG, KTG, BVG)
  • Contact with offices, authorities and associations

Your profile:

  • At least three years of professional experience in the assistance field
  • High degree of independence, initiative and quick comprehension skills
  • Excellent communication skills, organizational talent, a structured way of working as well as a confident and friendly demeanor
  • Very good written and spoken German, English and French, Italian an advantage
  • Confident handling of all MS-Office applications

We offer you:

  • Flexible working hours with a modern, attractive workplace in the city of Zurich
  • Diverse tasks in cooperation and coordination with the team on site
  • An open, appreciative corporate culture characterized by flat hierarchies and short decision-making processes
  • An international working environment in which the diversity of the employees becomes a part of the company.

Are you also a DOer?

Then we look forward to receiving your complete application documents via our online tool.

Do you want to know what our culture is like? CHECK OUT this video:

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any federal, state, or local protected class.

Additional Locations
* Switzerland
* Switzerland