Lenovo

For our branch in Zurich we are looking for an Assistant & Office Manager (workload 80 - 100%).  You will report to GM of Switzerland.

Your responsibilities will include:

• General responsibility for the Zurich and Geneva offices including facility management tasks
• Coordination and planning of management appointments
• Organization of meetings and conference calls
• Travel planning and travel expense accounting
• Event organization, such as planning and organizing employee events
• Responsibility for the entire Account Payable process in Switzerland and for the ordering processes in the corresponding IT systems
• Close cooperation with the office coordinator
• Coordination of the working students
• Management of the Lenovo pool car fleet and parking spaces
• Asset management for hardware, furniture and all interior equipment
• Swico health and safety officer, organization of trainings for first responders, preparation of occupational safety concepts for both locations
• Preparation of employee communications
• Preparation of presentations, e.g. for the monthly staff meeting
• Taking minutes, e.g. at the management meeting

In addition, the role will support the on-site HR department on the following:

• Coordination of the entry and exit process and general HR administration
• Processing of social insurances (AHV, IV, ALV, EO, UVG, KTG, BVG)
• Contact with offices, authorities and associations

Your profile:

• At least three years of professional experience in the assistance field
• High degree of independence, initiative and quick comprehension skills
• Excellent communication skills, organizational talent, a structured way of working as well as a confident and friendly demeanor
• Very good written and spoken German, English and French, Italian an advantage
• Confident handling of all MS-Office applications

We offer you:

• Flexible working hours with a modern, attractive workplace in the city of Zurich
• Diverse tasks in cooperation and coordination with the team on site
• An open, appreciative corporate culture characterized by flat hierarchies and short decision-making processes
• An international working environment in which the diversity of the employees becomes a part of the company.

Are you also a DOer?

Then we look forward to receiving your complete application documents via our online tool.