General Information

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Thursday, June 9, 2022
Working time:
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Why Work at Lenovo

Here at Lenovo, we believe in smarter technology that builds a brighter, more sustainable and inclusive future for our customers, colleagues, communities, and the planet.

And we go big. No, not big—huge.

We’re not just a US$70 billion revenue Fortune Global 500 company, we’re one of Fortune’s Most Admired. We’re transforming the world through intelligent transformation, offering the world’s most complete portfolio of smart devices, infrastructure, and solutions. With more than 71,500 employees doing business in 180 markets, we help millions—not just the select few—experience our version of a smarter future.

The one thing that’s missing? Well… you...

Description and Requirements

Based out of our location in Stuttgart, we are looking for a Personal Assistant to support two Executive Directors in working and travelling globally. The ideal candidate builds relationships internally within Lenovo and externally with partners, customers and suppliers and with key interfaces across the globe in order to proactively facilitate the business in support of the ED.

Position Description

  • Manage all aspects of the ED´s diary and ensure that travel, visas and itineraries are prepared and available. Maintain calendar to optimize daily time management, scheduling of meetings time zone comprehensive. Prioritize tasks and delegate accordingly with a sense of urgency.
  • Organize and assist with internal and external business events and hospitality. This could include management of external suppliers, catering, organizing equipment, registration, preparing packs and accommodation management.
  • Control expenses by ensuring claims are submitted for authorization and AMEX accounts are monitored and credited.
  • Manage the phone and voicemail, as required, and screen communication mediums so that items are sieved and dealt with, so that only relevant areas have to be dealt with by the ED. Deal with admin e-mails and handle e-mail account on request when ED is not available.
  • Support on Business reviews and Customer presentations by gathering information and managing timelines.
  • Undertake HR administration for direct reports to the ED ensuring changes are authorized and processed, through discussion with HR, and onward to HR Support and Payroll.
  • Assist ED´s HR department in administrative tasks such as organization of trainings, interviews and additional tasks on demand.
  • Liaising with clients, suppliers and other staff.
  • Undertake any other duties, as appropriate and as required by the business.

Experience and technical Skills

  • 3-5 years previous experience as a Personal Assistant providing all aspects of high level manager support, ideally in an international environment
  • Experience of working at all levels of seniority within a complex matrix organization with many different conflicting demands
  • Must be customer-focused and comfortable working with and managing a diverse group of people
  • Strong PC skills, familiar with MS Office suite, particularly Outlook, Excel, PowerPoint and Word
  • Fluent in German and English language is a must
  • General secretarial qualifications

What you get:

  •  Responsible and exciting tasks
  • Secure prospects through strategic growth
  • A team-oriented corporate culture characterized by flat hierarchies and short decision-making processes
  • Work-life balance through flexible working time models
  • An international working environment in which the diversity of the employees becomes a success factor.

At Lenovo, we are proud to be an equal opportunities company. Of course, this also applies to people with disabilities.

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We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any federal, state, or local protected class.