Lenovo

We are looking for a Management Assistant to perform a variety of administrative tasks and support our Executive Directors working full time.

Assistant’s responsibilities include managing calendars, making travel arrangements, preparing expense reports in due time and manage the business related tasks such as creating reports and taking meeting minutes. To be successful in this role, you should be well-organized, have great time management skills, be able to act without guidance and be extremely fast at solving problems.

Ultimately, you will contribute to the efficiency of Lenovo business by providing personalized and timely support to EMEA executives.  

You will support multiple executives based across Europe

Responsibilities

• Act as a trusted point of contact among EMEA Executives, Employees, Customers and Business Partners
• Manage EMEA Executive Directors’ daily agenda and plan ahead for accurate meeting schedule
• Obtain travel approvals, and make travel and accommodation arrangements in a timely and accurate manner
• Arrange workshops, flights, hotels, visas
• Control expenses by ensuring claims are submitted for authorization and the accounts are monitored and credited
• Support on Business reviews and Customer presentations by gathering information and managing timelines
• Format information for internal and external communication – meeting minutes and reports
• Provide support to defined EMEA projects

Requirements

• 1+ years previous experience as a Personal Assistant, in an international environment
• Organizational and time management skills
• Proactive approach to problem-solving
• Excellent verbal and written communications skills
• Proven MS Office and Outlook experience
• Fluent in spoken and written English

What we offer

• A multitude of professional and personal opportunities
• An open and stimulating environment within one of the most forwarding thinking IT companies
• Flat structures and fast decision-making processes
• An international organization with a high focus on all types of Diversity in the team
• 3 sick days per year
• Additional vacation days
• 100% sick leave compensation up to 2 months per year
• A broad selection of soft / hard skills trainings and individual mentoring
• Employer contribution to the Third Pillar Pension System