Lenovo

The candidate we are looking for, will support more than one Executives in different Countries and you will have the following duties:

• Maintain diaries, schedule internal/external meetings, workshops
• Arrange travels/accommodation
• Obtain travel approvals
• Book and manage timely and cost-efficiently flights, Hotels, Visas
• prepare reports, timesheets
• Time and attendance, vacation report, Per diem
• Ensure all expenses are submitted, approved and all receipts received before monthly cut off dates.
• Assist them with approving their direct reports' expenses in line with current expense guidelines
• Manage contacts with internal and external clients:
• Arrange customer/internal and face to face meetings/calls
• Coordinate room bookings when necessary for all calls/meetings
• Manage incoming calls and coordinate agendas
• Arrange meetings, travels, inspections, special events, workshops
• Follow-up on clients to plan and confirm meetings

You will be reporting to an Executive Director.

What you'll bring:

• 1+ years experience in similar positions like Executive Assistant and Office Support roles, preferably in multinational companies
• Have an excellent written and verbal communication skills in English + additional language is a plus
• Be able to deal with people at all levels across a multicultural environment, be flexible, hard-working, result driven, confidential and sensitive
• Have excellent knowledge of Microsoft Office