Lenovo

Do you want to learn from the best, are you passionate about technology, and do you want to develop new skills within a multinational business with a focus on People?

If the answer to the above questions is YES, Lenovo has the job for you!

We are hiring an Office Team Assistant for our local Sales Team in Bucharest. In the role of Office Team Assistant, you will play a vital role in providing administrative and operational support to ensure the smooth functioning of the Sales team. This position requires a proactive and organized individual who can handle multiple tasks, prioritize responsibilities, and maintain effective communication within the team. You will be reporting to the Lenovo Country General Manager.

You will be part of a very skilled and experienced team and you will receive continuous on the job mentoring and the opportunity to learn new processes in a multinational business environment.

The working contract will be signed with one of Lenovo's vendors for a determined period of 1-year (with annual extension).

• Administrative Support: Provide comprehensive administrative assistance to the office team, including managing calendars, scheduling meetings, preparing documents, and organizing travel arrangements. Mail distribution services including incoming, outbound, and registered mail.
• Communication and Correspondence: Facilitate internal and external communication by managing emails, phone calls, and inquiries. Draft and proofread correspondence, memos, and other written materials as required.
• Meeting Coordination: Arrange and coordinate meetings, conferences, and appointments for the office team. Prepare agendas, compile relevant documents, and ensure necessary resources are available.
• Data Management: Maintain accurate and organized electronic and physical filing systems. Assist with data entry, record keeping, and retrieval of information as needed. Documents registration, printing, binding, copying, scanning. File archiving & administration.
• Internal Storage Administration: register incoming/outcoming equipment, keep track through specific documents, organize annual asset audit.
• Support for Support Finance/Accounting team: invoices registration and archiving, process monthly payments and track progress as per the team request.
• Office Operations Support: Assist in various office operations, such as ordering supplies, coordinating maintenance requests, and managing office equipment and facilities. Ensure a well-functioning and tidy office environment. Serve as fire-alarm point. Point of contact for car leasing vendors and mobile services vendor. Cooperate and support related site functions (IT, Facility Management, Site Management) including Catering services when needed and coffee

Job requirements:
•Strong English skills
•Microsoft Office proficient
•Previous work experience in a similar role
•Familiarity with office organization and optimization techniques
•A high degree of multi-tasking and time management capability
•Excellent written and verbal communication skills
•Bachelor Degree

Skills needed to perform on the job:
•Excellent inter-personal & communication skills
•Customer focus
•Willingness to learn
•Team player
•‘Can Do’ attitude
•Microsoft Office Suite

What we offer:
•Meal Tickets
•WELL-BEING allowance – yearly reimbursement for sports, indoor/outdoor sports equipment, non-business/professional trainings, relaxing activities, and coaching/therapy session
•Private Medical Subscription for employees and family members (children, spouse/ life partner)
•Employee Assistance Program
•Bookster Subscription
•Between 21 and 28 vacation days per year according to the total years of services
•2 sick days per year
•Additional paid leave time for all employees for the Public Holidays that are on weekend days
•Additional paid leave time for employees who have children

You will be working in an environment where you collaborate closely with experienced professionals, you will receive solid training on Lenovo’s culture and main tasks in order to do your job effectively.

Additional Locations: